Setting Up a Registration Form

Overview:

This guide explains how to create two types of registration forms on the PlayHQ Administration Portal: "Participant to Club" and "Participant to Club Team." It covers setting up each form with details such as registration periods, fees, age/gender criteria, variants, custom fields, products, overview information, terms & conditions, and visibility settings. The process ensures administrators can effectively manage participant registrations either publicly or through direct sharing for team-specific registrations.

Steps:

Log into the PlayHQ Administration Portal, On the left-hand side click on Competitions → Click the View Button for the relevant Competition → Under the competition name click the Registration tab.

Make sure you are on the Forms subcategory tab; you will have the option of Forms or Custom Fields. You will now see two registration options to choose from Participant to Club and below that Participant to Club Team.

PLEASE NOTE: Participant to Club form is a public facing form, where the club administrators would need to manually allocate participants to a club team. A Participant to Club Team form is a private registration form, you would need to share the registration link directly to players for that specific team.

See below for how to set up a Participant to Club form:

Under the Participant to Club section, click on the yellow Set Up Form.

Fill out the following sections on the form and then click Save in the top right-hand corner -

- Registration period - This is the dates the form will be open.
- Set a Registration fees - This is where is you add your player fees (This is mandatory). Associations may add other fees here for other stakeholders such as Coaches, Team Managers, Volunteers etc.
- Advanced Fees - you can also set up advanced registration fees -
  - Age and Gender criteria - When players meet this criteria they will be charge the advanced registration fee rather than the initially set registration fee. Noting that if players meet multiple criteria's they will be charged the lowest fee.
  - Variants - Will not include the player fee, and allows you to set different player fees for different grades (e.g. U/10s, U/12s, U/14s) or if you want to change different prices for life members, new players & returning players. This will be available on the registration form for the participants to choose which variant suits them.

PLEASE NOTE: Any Association Fee and the National Registration Fee cannot be removed.

- Custom Fields - Any custom fields that have been created can be selected here to add to the registration form. Click Here on how to create a custom field.
- Products - Search and add any product that you would have created to add to the registration form. Click Here on how to learn how to create a product.
- Overview - This is where you add any information you want to add on the first page of the registration form this may include pricing information or any additional information about the club or grade e.g. Junior Grades play Saturday mornings or Open age domestic grades are Mondays, Wednesdays and Fridays.
- Terms & Conditions - Toggle on if you want to add your terms conditions to the form. Click Here on how to learn how to Terms & Conditions.
- Registration Visibility - Toggle on if you want this form to be visible.

Click the yellow save button at the top right corner of the page.

Video Run-through:

See below for how to set up a Participant to Club Team form:

Under the Participant to Club Team section click the yellow Set Up Form button.