Overview:
This guide explains how to set up a local program using the PlayHQ Administration Portal. Start by logging in and adding a new program under Programs. Choose from formats like Come & Try Day or Social Event, and provide details such as name and a brief description. Next, add a season with specific dates. Configure the registration form by setting fees, defining criteria, adding custom fields and products, and including an overview and terms if needed. Save the form to make it visible for registration. This process streamlines program setup and registration management for administrators.
Steps:
Log into the PlayHQ Administration Portal, On the left-hand side click on Programs → click the Add Program Button to begin to add your new local program.
PLEASE NOTE: This is not to set up a Cricket Blast Program, that will be shared down by Cricket Australia.
The next step is to choose the format of the Local Program. These can be any of the following:
- Come & Try Day
- Merchandise
- Social Cricket
- Pre-Season Event
- Social Event
- Other
Once the format is selected you will need to add the Program Details. These consist of Name and Description. An example is Come and Try Day etc.
PLEASE NOTE: The Description has a 500-character limit and is also optional.
The Program can now be found under the Programs Tab in the Administrator Portal. Click on the required Program → Click on the Yellow Add Season Button. This where you be required to set the following under Add a Season:
- Season Name - This will be a drop-down menu (Winter 23, Summer 23/24 etc.)
- Season Dates - This will be the Start and End Date of the Local Program.
Under the Participant to Club section click on the yellow Set Up Form button.
Fill out the following sections on the form and then click Save in the top right-hand corner -
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- Registration period - This is the dates the form will be open.
- Set a Registration fees - This is where is you add your player fees (This is mandatory). Associations may add other fees here for other stakeholders such as Coaches, Team Managers, Volunteers etc.
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Advanced Fees - you can also set up advanced registration fees -
- Age and Gender criteria - When players meet this criteria, they will be charged the advanced registration fee rather than the initially set registration fee. Noting that if players meet multiple criteria's they will be charged the lowest fee.
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- Custom Fields - Any custom fields that have been created can be selected here to add to the registration form. Click Here on how to create a custom field.
- Products - Search and add any product that you would have created to add to the registration form. Click Here on how to learn how to create a product.
- Overview - This is where you add any information you want to add on the first page of the registration form this may include pricing information or any additional information about the club or grade e.g. Junior Grades play Saturday mornings or Open age domestic grades are Mondays, Wednesdays and Fridays.
- Terms & Conditions - Toggle on if you want to add your terms conditions to the form. Click Here on how to learn how to Terms & Conditions.
- Registration Visibility - Toggle on if you want this form to be visible.
Click the yellow save button at the top right corner of the page.